Hi Guys!
So I am writing this guide as a step-by-step process to explain how a new applicant joins the offsite, applies to the guild, and how you process it.

If you would like, you can make a fake account and test out this process from the aspect of a Guild Councilor and a new account.

If you do, I ask that you please post the name of that fake account in this thread so that the fake account can be deleted once you have completed your testing of the process.

As the guide tries to show you, there are certain view restrictions for the new user which are affected by their various status. A user is automatically marked as a part of the "New users group" upon creating an account. Accounts in this status cannot see the discord link at the top, nor are they capable of seeing any forums except the "Welcome to Clan Quest" forum found at the top. Let's start!

NEW ACCOUNT, NOT LOGGED IN
If you are helping someone to join the offsite, they will see this view when they visit clanquest.org.
GCGP - Non Logged In.png


NEW ACCOUNT, CLICK REGISTER
Tell them to click the register button found at the top of the screen.
GCGP - Register.png


NEW ACCOUNT, AGREE TO TERMS
Ask the new applicant to read our terms of use and select agree at the bottom of the page.
GCGP - Agree to Terms.png


NEW ACCOUNT, FILL OUT FORM
Ask the new applicant to complete the registration form to create their offsite account. Account details, expecially passwords, should be unique and separate from those specific to their game account. Yes. that is how long my password actually is.
GCGP - Fill Out Form.png


NEW ACCOUNT, LOGIN
Once registered, the website automatically transfers users to the forums and requires them to login with their newly registered account. Note the viewable forums for non-logged in users.
GCGP - Forum View Not Logged In.png


NEW ACCOUNT, LOGIN
Once registered, the website automatically transfers users to the forums and requires them to login with their newly registered account. Note the viewable forums for non-logged in users.
GCGP - Forum View Not Logged In.png


NEW ACCOUNT, LOGGED IN VIEW- JOIN "WELCOME TO CLAN QUEST" FORUM
Have your applicant go to the only forum they can see.
GCGP - Forum View Logged In.png


NEW ACCOUNT, CLICK ON THE RS3 RECRUITMENT FORUM
Have your applicant click on our guild's application thread.
GCGP - Application Thread.png


NEW ACCOUNT, READ THE FIRST POST
Have your applicant read the first post, then copy the application at the bottom and paste it to fill it out.
GCGP - Application at Bottom.png


NEW ACCOUNT, POST AN APPLICATION
Have your applicant read the first post, then copy the application at the bottom and paste it to fill it out.
GCGP - Post an App.png


NEW ACCOUNT, TAKE NOTE OF THE MESSAGE THAT APPEARS WHEN THEY MAKE THEIR POST
When your applicant makes their post, it will not display and requires approval from a member of the Guild Council to appear.
GCGP - Post Submitted Message.png


GUILD COUNCILOR ACCOUNT, NOTIFICATION ON INDEX
Use your account to click on the forum. See how there is a notification indicating that a post requires approval?
GCGP - Pending Post.png


GUILD COUNCILOR ACCOUNT, NOTIFICATION INDICATING THREAD
There is a notification indicating which thread needs attention.
GCGP - Pending Post Thread.png


GUILD COUNCILOR ACCOUNT, APPROVE THE POST
After looking at the post and ensuring that its contents are appropriate (The post might have been created by a spam account, in which case you can simply delete the post) you can approve the post. It is expected that if you approve the post, you will handle the remaining processes regarding the application.
GCGP - Pending Post Approval.png

GUILD COUNCILOR ACCOUNT, POST ACCEPTANCE OR REJECTION

Before posting an acceptance, you as a Guild Council need to confirm a couple things.
  • Check that the application has actually answered all the questions.
  • Confirm that the sponsor has posted.
  • Make sure that the sponsor is eligible to sponsor this applicant. They cannot have sponsored more than 2 applicants in a month, and no more than 3 at any time. You can check this here: https://clanquest.org/forums/viewtopic.php?f=59&t=6589

Based on your determination, post an acceptance or a rejection letter. This guide assumes that you are accepting the application. It is suggested that you suggest your applicant post an introduction in the introduction forum. They are required to post one additional time to activate their full access to the forums.
GCGP - Acceptance Letter.png


GUILD COUNCILOR ACCOUNT, ACCESS THE CONTROL PANEL
If you are accepting the application, you need to add the new account to the Guild Usergroup so that the new account can see the forums. We start this process by visiting the User Control Panel.
GCGP - Access Control Panel.png


GUILD COUNCILOR ACCOUNT, ACCESS USERGROUPS
Click the Usergroups tab.
GCGP - Access Usergroups.png


GUILD COUNCILOR ACCOUNT, ACCESS MANAGE GROUPS
Click Manage Groups found on the left hand side.
GCGP - Manage Groups.png


GUILD COUNCILOR ACCOUNT, ACCESS MANAGE USERS
Scroll to the respective Guild User Group and click the "Manage Users" option found on the right side.
GCGP - Manage Users.png


GUILD COUNCILOR ACCOUNT, ADD RECRUIT TO GROUP
Now type in the recruit's name and add them to the user group.
GCGP - Add Recruit to Group.png


NEW ACCOUNT, A NEW VIEW!
Once the new recruit has been added to the usergroup, they are then able to see the Guild's forums.
GCGP - Recruit New View.png


NEW ACCOUNT, POST AN INTRODUCTION
As you've told your new recruit in your acceptance letter, they go to the introduction forum and post an introduction.
GCGP - Boontest Intro.png


NEW ACCOUNT, DISCORD!
Notice that once the recruit's second post has been made, they can now see the discord link at the top!
GCGP - Boontest Intro After Post.png


NEW ACCOUNT, FORUMS VIEWABLE
Now that the second post has been made, all of the public forums are now viewable.
GCGP - Forum View After 2nd Post.png